Essentials of Conducting Productive Meetings
Clarity, focus and results from better preparation, an understanding of roles and an engaged chairperson.
What's in it for you? You will learn:
• 5 ways to structure a meeting to maximize attendance and participation
• Practical strategies for increasing attendance, establishing group norms, and resolve conflict
• The role of the chairperson and how to effectively chair a meeting
• The role of the timekeeper and how to keep a meeting on time (without creating offense)
• The role of the minute taker and how to ensure you come away with succinct and fully functional minutes without enduring needless stress/apprehension
• The 10 keys to a productive meeting and 5 traps to avoid
• The difference between chairing and facilitating a meeting, and how to facilitate
• 4 methods of process checking to measure the impact of your meeting while there is still time to do something about it
• 5 strategies to energize a meeting
• Identify 10 difficult personalities and how to deal with each in a meeting situation
Course Description:Meetings, meetings and more meetings. We often spend a good deal of our work week bogged down in meetings, this one-day workshop is designed to make meetings better organized, more energized and way more productive.
From how to promote a meeting, to how to prepare a meeting and into the specifics of how to conduct a meeting we cover it all. We look at the different types of meetings – from in house meetings to client meetings and from breakfast meetings to boardroom meetings. There are multiple opportunities to practice chairing, facilitating, time keeping and minute taking through our "not so" simulated meetings.
Course Outline:• Assessing Your Meetings
• 12 Common Meeting Problems and Solutions to Counteract
• 12 Components of Productive Meetings
• 5 Steps to Pre-meeting Preparation to ensure clarity and focus, and attendance and punctuality
• 5 musts for developing an effective agenda
• 10 Essentials of Meeting Management
1. How to Determine to Chair or Facilitate
2. Understanding the Rules of Order
3. Defining and Clarifying Roles & Responsibility
4. Template Establishing 10 Most Common Meeting Norms
5. 5 Ways to Encourage Participation
6. 5 Ways to Check for Progress
7. 5 Principles of Effective Minutes
8. How to Get Things Done After and Between Meetings
9. How Did It Go? Measuring the Success of The Meeting
10. 5 Strategies for Energizing a Meeting
• Strategies For Dealing With Twelve types of difficult people
• 7 Meeting Options and Associated Benefits
• Planning, Implementing and Chairing The Phone Meeting
The Essential Learning Experience:Small class size – approachable and engaging trainer – post-workshop follow-up.
What's in it for your organization? Having taken this course:
You will have increased confidence and competence in planning and conducting meetings. You will be prepared with strategies to improve punctuality, attendance, participation and meeting focus. You will be more confident in chairing/facilitating meetings that are focused, timely and productive. You will be more comfortable in the roles of minute taker and timekeeper. You will have strategies for dealing with difficult personality types.